A written business letter's CC section is located at the bottom of the page. When sending an email, the CC portion is located in the address header. Official business letters, however, will frequently contain the CC section at the bottom of the body of the message, even in emails.
A business letter has various components, but one of the more useful business letter components is the carbon copy, or CC, feature. In written letters, the CC section comes after the signature. Many people like to include this portion of the letter when they have colleagues or friends they want to give credit to for a job well done.
So yes, you can write "CC" in a letter. However, it is not common practice for several reasons. First, there are better ways to give credit where credit is due. For example, you could simply list them as contributors on a website that allows for user submissions. Or you could include their name in the text itself. The options are many, but giving credit where it is due is important to any professional relationship.
After all, what good is kudos if nobody knows about it? Also, writing "CC" in a letter is just plain sloppy. If you want to make sure someone gets your letter, then please do not skip over this part!
Finally, writing "cc" in a letter is time-consuming. Since you have to write the letter in the first place, there's no way around this fact. You could email the letter instead, which would save you both time and energy.
When a business letter is mailed, the "Cc:" copy notation is always included after the signature block, denoted by the abbreviation "Cc:" and a semicolon, followed by the names of all recipients who will get a copy. For example, if you are sending a letter to someone named "John Smith" at an address listed in the phone book, your letter would look like this: "John Smith; 123 Main Street; Anytown, MI 48109."
If you are sending a single letter to multiple people, it can be simplified by using a mailing list service such as www.papercut.com. In that case, only one "Cc:" line needs to be used, accompanied by one name on each piece of paper attached to the letter.
A "Bcc:" copy notation appears after the signature block of letters sent through email. This means that the information contained within these emails will not be disclosed to other individuals even if they fall into the same category as the recipient. For example, if you were to send an email with the subject line "Important message for John Doe" and had five different contacts in the "To:" field, then each person would receive their own email except for "Bcc:" which would be blank.
The use of these copy notations follows specific guidelines set forth by the American Institute of Certified Public Accountants (AICPA).
A cc, or courtesy copy, is expressed at the conclusion of a business letter by cc, followed by the recipient's name. A comma usually follows the name, and the individual's position is identified. The job title is especially relevant if the individual getting the courtesy copy is unfamiliar with the person to whom the letter is addressed. For example: "Mr. John Smith, Director of Marketing," would be used instead of just "John Smith."
When writing a business letter it is important to identify the purpose for the letter, who it is going to (has reference to), and what action should follow its receipt (referring to recipients).
The usual format for a business letter is as follows: Name, address, phone number, email address.
Then comes a short but accurate description of the issue under discussion or some other reason for contacting the recipient.
Next comes a sentence expressing gratitude for an opportunity to do business with them or some other appropriate remark.
Finally, there should be a statement of the terms under which the letter has been written, such as "This letter is intended only for your eyes alone. It contains confidential information belonging to Air Canada."
If you are using a computer to write your letter, then click on the "Insert" button and choose "Email" from the drop-down list.
The letter header, which is usually located in the upper left-hand corner of the page, introduces you to the receiver and contains key contextual information such as your name, return address, phone number, email address, and date. Skip a line between your contact information and the date when drafting your letter header. For example: "Re: Your request for assistance with..." or "Regarding your request for assistance with..." Include a clear objective in the opening paragraph of your letter.
Do not write a long letter header. Keep it short and simple, such as "Resentment of agent," or "In response to your request." The only exception is if you have multiple issues that need to be addressed, in which case you can use subheads to divide the letter into different topics. For example: "Resentment of agent / Problem with delivery of water to house group" or "Your request / Our response."
As soon as you send your letter by postal service, email, fax, or mobile text message, it becomes public information. Therefore, do not include any private information in your letter header. Also, do not include your company name or any other identifying details unless they are required by law.
If you want your letter to have a better chance of being answered, always include your full name and contact information. This includes your mailing address, telephone number, and email address.
You may use this tool to ensure that all relevant parties receive a copy of an essential communication, as well as to keep your personal files up to date at all times. When you send a letter with a CC section, it gives other individuals the opportunity to write about their experiences with the topic discussed in the original message.
The CC feature allows recipients to respond directly to the person who sent them the letter. This means that should someone want to reply but not to the original sender, they will do so by contacting the person listed as a CC. For example, if you are writing a letter to someone who works at a company then using your own name would be appropriate because everyone in the company can respond. However, if you were writing to a friend who was on vacation then it would be appropriate to list three people as CC's so they could each write their own response.
It is important to note that although you can select multiple people when adding them to the CC section of your letter, only one person can be the main focus at a time. So if you were writing a letter about a recent trip and wanted to include your sister as one of the CC's, you would need to remove her name from the list before adding another person.
As you can see, the CC feature provides many benefits for businesses and individuals alike.
Components of a Business Letter