When preparing legal papers, it is best to begin with the fundamentals. They are as follows: paper size, typefaces, margins, spacing, printing, and binding. All of these aspects combine to produce a full legal document, albeit the standards vary depending on the document. Paper Dimensions: The first thing to determine when formatting legal documents is the size of the paper you will be using. There are two common sizes used in the United States: 8.5 by 11 inches and #10 paper. If you use 8.5 by 11 inch paper, you need a printer that can handle this size. If you use #10 paper, you only need a printer that can handle this size.
Typefaces: Legal documents should always be printed in blackletter typeface. This is the traditional style of lettering used for official documents from the 1600s until the 1800s. It is also known today as formal writing or classic styling. Modern fonts such as Arial, Helvetica, and Times New Roman are useful for other types of documents but not for legal papers because they don't look like old laws. Margins, Spacing, and Rulers: When you prepare legal papers, it is important to leave space around text elements. This ensures that everything will be visible and accessible easily. There are two ways to leave space around text elements: margins and spacing.
Here are seven basic steps to writing a legal document:
The Dos and Don'ts of Legal Letter Format
Document formatting refers to how a document is set out on the page—how it looks and is visually organized—and it includes elements such as font selection, font size and presentation (such as bold or italics), space, margins, alignment, columns, indentation, and lists. These aspects of document design affect the reader's experience of looking at the document.
Formatting can be used to make a document more accessible to readers with visual impairments, to clarify the structure of the document, or simply because it makes for a better-looking document. Examples of formatting tools include fonts, headings, tables, and images. This tutorial will explain what formatting is and how it can be applied in a document.
Start by reading this article until you understand what document formatting is and why it's important. Then read all about font styles and types before moving on to discuss header and footer features.
After understanding these concepts, you'll be able to write your own articles about document formatting, which is a useful skill for web designers to have. Finally, read up on list styles, diagram techniques, and alignment rules before moving on to the next section.
Now that you know what document formatting is and why it's important, you can begin explaining these terms and ideas more thoroughly in your articles.
To format the document, use these general guidelines: Set your paper's top, bottom, and side margins to 1 inch. Throughout your article, use double-spaced text. Use a conventional typeface at a legible size, such as Times New Roman or Arial (10-to 12-point). Avoid small or fine print.
Number pages consecutively throughout with no blank pages in between. Start each page directly on the margin, not in the middle. Be sure that all illustrations and tables can be placed within the specified area of the page. Leave about 1/3 of the width of the page for adding notes or references. The title page should have space for a clear title, author's name, address, phone number, and email address. The body of the paper should be divided into sections called paragraphs. Each paragraph should start at the top of a page and contain approximately four sentences. The final page should have space for you to sign your name and date.
In addition to the general formatting requirements, specific types of papers require different methods for formatting them. The basic structure of a research paper includes a cover page that contains the title of the paper, the names of the authors, the abstract, and any other information required by the journal. Follow this with a table of contents, which is a list of topics covered in the paper. These should be listed in order from largest topic to smallest, or else readers will not be able to find what they are looking for.
Writing Legal Correspondence
The top margin should be two inches and the bottom margin should be one inch as a guideline. The majority of legal papers utilize 1.5 or double spacing. Some include pages with wide margins while others have very narrow ones. However, any blank space beyond what is required by law to contain the text of the document is considered extra room for padding if you want to add more content later.
There are computer programs that can print documents with specific dimensions. If you need exactly 3.5" margins when printing your paper, for example, then it's best to use that as your guide instead of relying on the default settings found in most printers. It is important to note, however, that not all printers are created equal. Some may leave less room between pages than others, which could cause problems with closing documents properly. Also, some printers may require sheets to be flat when printed, which would make them unsuitable for certain types of documents.
When writing a legal document, it's important to allow for enough space to ensure that everything can be read and understood without straining eyes or running out of room. All pages should be identical in size with even margins, so if you're using a printer program to create your final document, make sure to set the page dimensions correctly.