The issue in creating a reminder email is to find the appropriate mix between being professional, polite, and compelling. Friendly reminder emails should follow formal email etiquette norms while leaving no space for ambiguity. They should be concise and to the point without being overbearing or harassing.
To create a friendly reminder email that's also effective, you need to know how to write a good subject line. The best reminder subject lines are short and simple, referencing the specific action you want readers to take. For example, if you're writing to remind someone about a meeting tomorrow at 10 a.m., you could start with "Got something important to discuss?" or "Need a little help with your project?" Longer subject lines tend to be ignored altogether while shorter ones get read and acted upon.
After you know how to write a good subject line, you need to choose a template that's right for your message. There are many pre-made reminder email templates available online that you can use as inspiration.
How do you compose a polite reminder email?
Using the phrases "just a kindly reminder," like in the examples above, is a means of hedging your message and apologizing for what you're attempting to express. It lessens the impact and credibility of your message, providing the reader of your email justification to dismiss what you are saying. While using such phrases may be acceptable in some contexts, they can also be seen as attempts to be friendly or avoid conflict, which is not recommended.
Begin with the pleasantries. Begin with a nice message because your objective is to create a gently reminder email. It's better to be precise and mention something relevant to the person, such as an approaching milestone or a large project they've been working on. This shows that you're not just sending them an email out of the blue.
After the pleasantries, we need to discuss how to write a polite reminder message. There are two ways of doing this: explicit or implied. An explicit message states exactly what will happen if no action is taken; while an implied message only tells someone what will happen if they don't act.
Explicit messages are more formal and often used in business communication. They give the recipient information they may not have received otherwise. For example, an employee might receive a polite reminder email from their boss after not responding to an important phone call or email. The email would explain what will happen next if they do not respond immediately.
Implied messages are usually used in social communications. They tell the recipient what will happen if they do not act by using words like "if", "in case", or "in order". Even though the message was implied, it still gave the recipient information they might not have received otherwise.
3. Body Text for Email Reminders
01 Mar 'How to Write a Professional and Effective Email: 6 Tips'
Six professional email writing stages Determine your aim. Before you compose an email, consider what you want the receiver to do after reading it. Consider your target audience. When writing an email message, be sure your tone is appropriate for the recipient. Keep it brief. Check your email for errors. Follow proper etiquette. Keep in mind to follow up.
Seven ways to write a successful email message The "what" and "why" questions are good starting points for any email message. Use these questions as guidelines to create a clear message that addresses the reader's concerns. Be specific and provide examples to help readers understand how they can apply what you're saying. Make sure your email is concise but not short on content. Readers want to know what's next, so keep your emails short and sweet. Include links back to your website or other relevant materials. Let readers know when they have been given enough information to make an informed decision. Be polite! Even though you are sending someone an email, they still may be busy or may not want to read your letter. So be patient and don't send multiple copies of the same email.
Eight ways to write a perfect email message Get to the point quickly and clearly. Begin with a greeting that shows you respect the recipient. Mention any previous conversations you have had with the person. This shows that you are aware of their interests and needs. State your purpose for sending this email. Ask a question if necessary.
When you send someone an email to remind them of anything, you are normally connecting with them respectfully to let them know about something they may have forgotten. As a result, these emails are an excellent approach to keep your users informed and engaged in your latest advances. They can also be used as a tool for remembering things such as birthdays or events.
There are several different ways that you can use reminders in your emails. You can include a link in the email that will trigger a reminder on their device, you can request that they take a certain action by a certain date, or you can simply provide some helpful information at a later time. Any or all of these options may be appropriate for your emails.
The best part is that you can customize your reminder emails just like any other email by adding a background image, changing the text color, and more. These emails are a great way to get closer to your customers and stay connected even when you aren't physically near each other.