Readers will grasp your content more quickly if you use simple language. Readers ask for explanations less frequently. When it comes to filling out forms, they make less mistakes. They meet needs more precisely and promptly. Plain English is simply English that uses common sense words to express ideas.
It's easy to write in a style that's pleasing to the ear or complicated grammar rules. But plain English is clear and straightforward language used by people when they talk or write down instructions for others to follow. There are no hidden meanings or tricky sentences. Everything can be understood from the main idea.
Formal English is used in writing, speaking, and teaching. It is used in certain contexts where simplicity and clarity are important such as legal documents, official letters, reports, and memos. Formal language is also used when there is a need for precision and accuracy. For example, doctors and scientists use formal language to discuss findings of their studies or experiments.
Formal English is complex but it can be learned by writers, speakers, and students who want to improve their communication skills. There are many books available that deal with formal English.
"Plain language," often known as "plain English," is writing that assists readers in understanding the substance of a document the first time they read it. Plain language usage helps make documents accessible to a wide audience, including those who cannot afford professional editing services or who do not have access to such services. It also reduces the need for subsequent revisions by ensuring that words are used clearly and simply.
Generally speaking, plain language usage is characterized by avoiding complex syntax and difficult vocabulary. Instead, writers should use simple, clear sentences with common nouns and concrete verbs. This will help readers understand what the writer is trying to say without having to read through a lengthy sentence structure. Using plain language can also reduce the risk of misunderstanding between readers and writers of documents who may have different levels of expertise regarding the content being discussed.
Many terms, phrases, and words have more than one meaning. When writing, it is important to be aware of this so that your message does not get distorted during translation into other languages. For example, the word "effective" has several different meanings depending on the context in which it is used.
Plain language has both real and intangible benefits. Plain language conveys your point in the smallest amount of time. More individuals can comprehend your message. Because your paper is less likely to be misinterpreted, you spend less time explaining it to others.
There are also financial advantages to using plain language. You save on printing, typing, and distribution costs. You also avoid expensive technical errors such as spelling mistakes, grammar errors, and layout problems. No one wants to pay for something they cannot use!
Finally, plain language is more honest. There is nothing fancy or ambiguous about plain language. It is not hidden under an umbrella word or phrase just because it sounds nice or fits well with the rest of the sentence. An individual word is responsible for what it means. This makes clear communication the goal, instead of guessing at what someone is trying to say.
These are only a few reasons why plain language is useful. Now that you know some history, let's take a look at some commonly used terms and phrases, with their plain language equivalents.
Plain English is a writing style that allows the reader to comprehend the information on the first read. It use short, straightforward phrases and plain language, with no superfluous jargon. Remove any extraneous words. Rephrase sentences to avoid using complex language or long expressions. Simplify vocabulary where possible.
Plain English was originally used by American educators in the early 20th century as an alternative to formal written English, which they believed was being replaced by colloquial speech among the general public. They wanted students to be able to read articles and books for pleasure as well as learn from them. Today, many universities around the world require students to submit their essays in plain English. The quality of research papers, reports, and other academic works has been shown to improve when they are written in plain English.
The term "plain English" is often used interchangeably with other terms such as "clear English", "simple English", and "effective English". However, while all these terms are generally agreed upon, there is no single definition for any of them.
Some writers prefer to use simple language instead of plain English. For example, they may use big words that are not readily understood by readers who do not know them. This can make for a more impressive piece of work, but it will also likely confuse those who try to understand it.