When printing envelopes, Word must be concerned with the location and orientation of that very little piece of paper (the envelope) in the feed tray. If Word makes an inaccurate assumption, the envelope may not print properly, if at all. Sometimes incorrect assumptions can be made by simply changing settings. For example, if you change the setting so that multiple copies are printed on one sheet of paper, then of course more than one copy will be made when you press Print.
In Word, envelopes are made by using styles, which specify certain parts of the envelope, such as the return address and recipient address. You may change the amount of space reserved for these addresses by altering Word's styles. The Styles window is accessible through the Format menu. There, you will see a list of styles assigned to objects on the page. Click the arrow next to a style name to view that style's options.
Check your printing selections.
Load the envelope front-side up if you're printing addresses on the front. Load the envelope with the envelope flap side up if you're printing on it. Leave the envelope blank if you don't need to print anything on the outside.
Here are some other useful things to know before you start printing:
Envelopes are printed one sheet at a time. So if you need 10,000 envelopes, you'll need to order 100 sheets of printing paper. The more pages per sheet, the better for quality and cost efficiency. Envelopes that have been printed on low-quality paper or using colorless ink will often come out looking rough around the edges when opened - this is called "scraping". You can prevent this by either only sending flat items through the mail or adding an additional charge for padded mailers.
Printers usually have different settings for cardstock, memo taper, and envelope size. It's best to follow the manufacturer's instructions to get the best results. But for starting out, try these simple rules: For cards, choose a medium weight stock; for letters, use a lighter weight stock (it will be easier to write on) and for envelopes, select a heavier weight stock.
In Microsoft Word, go to "Tools," then "Letters and Mailings," and finally "Envelopes and Labels." Choose the "Envelopes" option to change the size of the envelope. Click "Options," then scroll through the envelope list. You will see that there is only one choice for paper size, which is "A4." Select it and click the "OK" button.
Now you should be able to print on an A7 envelope by selecting it from the drop-down menu in the printer settings. If you try to print a label using this setting, Word will warn you that the selected paper size does not match the label size.
Items are NOT ALLOWED in letter envelopes. Letters must be flat and flexible all the way across. The letter-processing equipment are far too harsh on letter envelopes containing items other than paper. The envelopes will be shredded, and the contents will be separated.
You can send small, flat items in envelope boxes if you prefer. These should be packed in layers of no more than 15 items deep, with each item standing upright or lying down flat. Packages should be wrapped in plastic wrap or sealed in a box or bag made of clear material (not black) to avoid absorbing moisture from the atmosphere that could lead to mold growth.
Large items such as furniture and appliances should be sent through any large postal office or shipping company. Most have special facilities for handling these types of items. They will be handled with care and shipped when fully repaired or replaced items are returned.
If you choose to use a private carrier, they will require a mailing address, phone number, and email address. They will not deliver to P.O. boxes or apartments without a physical address.
Mailboxes are available at most post offices, but they are also available online. If you order one online, it will be ready to pick up at your local post office.
There are two types of mailboxes: open and closed.
Don't cross out typos since it makes the envelope seem sloppy and the address difficult to read. If you want to draw someone's attention to anything, put it above their name on the envelope. They can be printed next to or below the return address, but make sure the address isn't covered. Include a self-addressed stamped envelope if you don't have a postage meter.
The best way to send a polite letter is through the mail. Even though email is convenient, it lacks many elements that make letters more effective. Letters contain handwriting which is unique and personal; they can also be more formal with different fonts and styles. Emails are typically typed and lack any kind of variation in writing style, so they come off as bland and uninteresting. Emails are also very short; only a few paragraphs at most can be sent without being rewritten because there's not enough room for thoughts and ideas.
People love getting letters in the mail. It shows that you took time to write them and care about them enough to print them out and bring them to mind when sending emails. Start working on some letter writing skills now before you forget how nice it is!