Knowing your audience allows you to make judgments about what information to include, how to arrange that information, and what type of supporting elements are required for the reader to grasp what you're presenting. It also has an impact on the tone and organization of the document. A writer without a sense of who will read his or her work is flying blind.
For example, if you were writing technical documentation for a group of engineers, you would want their names attached to the documents so they could be easily identified. You might even want to include their photos or biographies since not all readers enjoy reading about scientists who have never been alive! Writing for a general audience requires a different set of decisions about inclusion of this kind of information. Even within a single publication, the tone of one section may be very different from another since each section is written with a specific audience in mind. For example, a news article is likely to be much shorter and less detailed than a book review since its purpose is to provide more of a summary treatment of current events rather than explore topics in depth.
In addition to understanding your audience, good writers know how to engage them emotionally as well as intellectually. This means showing, not telling, your readers who you are and what you stand for through the use of strong narrative voice and appropriate examples.
Knowing your audience, whether readers or listeners, will help you decide what information to include and how to deliver it most effectively in a paper or presentation. The aim of audience awareness writing is to make sure that the reader understands exactly who is going to benefit from reading your work, why they should care about this issue, and so on.
Often in academic papers, the author will mention other studies or articles that touch on similar topics but may not have done so as clearly or explicitly. This means that the writer has made an effort to be aware of other works on the subject and includes references to them in his or her own article.
References are the names of people or publications that you have taken ideas or materials from; they are called "references" because they refer back to other works. Writers often include references, especially scholarly papers, for two main reasons: first, to show that they have read and understood other studies on the same topic, and second, to provide sources for further study or research. References can also help readers understand a topic better by explaining its history or context - something that would be difficult to do without referencing previous works.
In academic essays, citations are important tools for identifying new information or ideas.
Why is it vital to identify the intended audience and purpose of the papers that will be written? It is critical to understand your document's audience and purpose so that you can select the writing style, language to use, material to include, and document structure. If you fail to do so, you may produce a paper that is awkward, difficult to read, and uninteresting to those who are not already interested in your topic.
For example, if you were to write a paper for an English class on John F. Kennedy, then you would want your paper to be accurate and well-researched. You would also need to understand how history tests are graded to know what kind of paper would be most effective. A narrative essay would be best because it shows understanding of the time period while still being relevant today. An analysis or synthesis essay would help students organize their thoughts about Kennedy and his impact on modern politics.
The purpose of your document should also influence which type of paper you write. If your document's purpose is to explain why Kennedy was such a influential president, then a short paper would be sufficient. However, if your document's purpose is to analyze how he changed politics during his era, then it would be appropriate to write more extensively. Even within one document, you can have multiple purposes. For example, you could write two papers - one analyzing his effect on politics and another explaining how historians view his role in history.